Job Description
Position Details Position Information
Position Type Professional Staff
Faculty Track Position Title Academic Affairs and Curriculum Coordinator
Employment Status Full Time
Months 12
Campus Portland, ME
Description Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The Academic Affairs and Curriculum Coordinator provides administrative coordination and support for a variety of key administrative functions in the CDM Office of Academic Affairs. The Academic Affairs and Curriculum Coordinator works closely with CDM administration, faculty, and professional staff to support core academic operations and the dental admissions processes. This position also collaborates with the Student Affairs team, other professional CDM staff, the Dean's office, and other University partners to provide support for initiatives pursuant to the academic mission of the College.
As a full-time, 40 hour per week employee of UNE CDM, you will have access to an outstanding benefit package that includes health and dental coverage, generous holiday schedule and PTO, retirement match, select position-related continuing education and development, and reduced college tuition for yourself, spouse/partner, and your dependents. A full list of benefits can be found here (
Benefits | University of New England in Maine ).
Responsibilities In coordination with the Academic and Student Affairs teams as well as the Dean's office, this position will carry out all assigned daily administrative and operational duties related to supporting faculty and students, programs and services, and other key administrative functions that promote the College's academic mission in a student-centered environment.
Responsibilities of the position will include, but are not limited to:
- Provides a high level of administrative, communication, and organizational support
- Maintains a database of all students enrolled; tracks and monitors student academic progress; and coordinates submission of necessary documentation to the Registrar
- Assists with the creation of a variety of academic schedules and calendars
- Manages, builds and deploys course, course director, assisting faculty and guest lecturer evaluations each semester; extracts and reviews evaluations and provides comprehensive and summary information to administration and faculty
- Distributes various surveys (e.g., graduate exit survey, alumni survey, post-graduate director survey, student self-assessment of competency survey, etc.) and generates reports on results
- Collects and aggregates academic data and prepares reports for the Associate Dean of Academic Affairs, Academic Affairs Committee, and Dean
- Assists with the collection, review, and distribution of all course syllabi
- Prepares reports, takes minutes, tracks actions and recommendations, and provides other support for CDM Committees as assigned
- Provides back-up support for electronic assessment creation and maintenance of the Learning Management System
- Assists with on-boarding of new faculty and staff, as needed
- Provides support for the accreditation process and site visits
- Maintains confidentiality and handles sensitive information with discretion
- Maintains current knowledge of University policies and procedures
- Oversees special projects, as assigned
- Maintains regular attendance and reliability
- Responds quickly to faculty or student concerns
- Performs other duties, as assigned
Qualifications Education: Bachelor's Degree required, Master's degree preferred
Experience:
- A minimum of 2 years of relevant experience in higher education or medical/dental administration
- Previous experience in organizing and maintaining moderately complex filing and record-keeping systems (paper and electronic) consistent with FERPA
- Strong computer skills and extensive knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Google Docs and other programs
- Experience in academic affairs is desirable, or experience resolving complex issues while remaining calm and unflappable
- Work experience in higher education and/or health care facility, including customer service, quality assurance, and regulatory compliance
Additional preferred qualifications:
- Excellent oral, written, reading, and spelling/grammar skills
- Exceptional project management skills
- Proven ability to effectively manage multiple priorities and meet deadlines
- Evidence of flexibility and problem-solving skills
- Demonstrated effective interpersonal communication skills
- Strong intellectual and creative thinking skills
- Strength in self-driven performance and initiatives
- Ability to provide excellent customer service and work effectively in a diverse community
- Ability to build strong professional relationships and problem solve in team-based environment
- Good general understanding of higher education organizational structure and administrative operations
EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.
Posting Detail Information
Posting Number 2022PS0498P
Open Date 08/09/2024
Close Date Open Until Filled Yes
Job Tags
Holiday work, Full time, For contractors, Work experience placement,