Job Description

Job Description

Job Description

Position: Bilingual HR/Administrative Assistant (Non-Exempt, Full-time)

Location: Irvine, CA (on-site)

Working Hours: Mon to Fri, 8:30 AM to 5:30 PM (closed weekends and holidays)

Salary: DOE $45K

We are currently seeking a HR/Administrative Assistant for a Japanese Food Service Equipment Distributor. This position will provide an administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

Essential Job Functions

• Order office supplies including uniforms upon requests
• Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
• Coordinate company seasonal events
• Responsible for the renewal of health/commercial insurances, company handbook, travel policy, business licenses, compliance and 401K
• Arrange working visa for employees coming from HQ and facilitate children's school enrollment and residency
• Communicate with HQ to arrange helper requests and make travel arrangements
• Assist Accounting/HR Assistant Manager with new hire and employee resignation process
• Handle car accident claims with insurance companies
• Consult with attorneys regarding lawsuits, travel visas and insurance claims
• Manage vendor relationships, POs, price negotiations and projects
• Maintain computers, laptops and servers with outside IT vendor
• Maintain copy machines, printers, phone systems, landscape and pest controls
• Manage annual/quarterly/monthly maintenance of forklift, air conditioning and company cars Handle terms and pricing for leasing contracts
• Handle mails and other correspondence with HQ in Japan
• Maintain and update employee records
• Assist sales department with trade show preparation and travel upon request

Others

• Performs special projects and other miscellaneous duties as assigned
• Maintain high ethical standards in the work place
• Maintain good communication with management, other staff, and outside contacts.
• Comply with all company policies and procedures
• Assist President, Accounting/HR Assistant Manager and other department as needed

Qualifications

• Must be legally authorized to work in the US
• Fluency in both English and Japanese
• Excellent Microsoft office, power point and excel skills
• An associate's degree or bachelor's degree from an accredited two-year or four-year college or university, or an equivalent combination of education and experience, is preferred.
• Experience in Administrative Assistant/Office Management are preferred, but not required.

Benefits: Medical, Dental, Vision, Life and 401K after 90 days probation period

Visa Support : No

Job Tags

Holiday work, Full time, Seasonal work, Trial period, Visa sponsorship, Work visa, Weekend work,

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