Job Description

About the Company :

An exciting new opportunity has become available with EuropTec USA, LLC, a U.S. glass fabricator with a long history supplying glass to the appliance market under its previous names of Marsco Manufacturing and Engineered Glass Products. Due to an acquisition in 2022, EuropTec USA now has the resources and backing of the Glas Trösch Group, a family-owned glass company based in Switzerland with $2BN in revenue and 6000 employees worldwide. With two manufacturing facilities and a warehouse on the south side of Chicago, EuropTec USA provides a wide variety of products for the appliance (oven doors and microwave ovens) and lighting markets. It is now poised to leverage its relationship with Glas Trösch to enter the rail market by providing glass and frame assemblies.

Core Objectives :

• Manages office services
• Manages outside services (e.g. pest control, carpet cleaning, office cleaning, vending, etc.) for 3 facilities
• Produces UPS/FEDEX labels as requested and handle courier pickups ( e.g UPS/FEDEX, etc.)
• Coordinates repairs for office equipment such as the copier, fax machine, printers, etc.(troubleshoot, request repairs, order supplies)
• Distributes the mail—collect, sort & deliver the mail between the facilities (including assisting with mailings)
• Answers phones—filter for all incoming communication and route appropriately
• Provides Front Desk services (e.g. greeting guests, issuing visitor badges, handing out applications, scanning completed applications to P-drive, etc.)
• Organizes and maintains office work space – including ensuring that supply closets are properly stocked and organized
• Organizes all office lunches and company events including annual training
• Arranges meetings and prepares conference rooms for meetings (e.g. order breakfast and/or lunch; ensures that there are condiments, water, soda, markers, paper, pen/pencils, etc.)
• Takes inventory of office supplies in each building and orders supplies as needed, including Gatorade, water, coffee, paper towels, toilet paper, and any other office or kitchen items.
• Organizes and arranges for document destruction in accordance with document retention policy
• Makes sure that the kitchen and bathrooms are properly supplied (e.g. toilet paper, tissues, soap, plastic utensils, etc.)
• Loads (at end of day) and unloads (at beginning of day) Dishwasher
• Records clips from camera software upon request
• Obtains parking permits annually from Alderman’s office and puts games schedule on them as well
• Orders business cards as necessary
• Provides support to Managing Director:
• Negotiates the best rates for hotels and rental cars
• Provides support for booking flights.
• Coordinates visit of customers.
• Reconciles expense reports
• Does all other duties as assigned

Requirements

• Associates Degree or appropriate training and three to five years of office management experience
• Strong ability to multi-task, organize, and prioritize
• High level of integrity, honesty, and ability to communicate
• Strong ability to keep confidences
• Strong ability to function well both independently and in teams (desire and willingness to pitch in as necessary in all aspects of the business)
• Able to answer more complicated questions and transfer messages to other office employees. Must be able to expertly use office equipment such as a telephone, fax machine, and copier
• Must be computer literate and have strong knowledge of Microsoft Office software (e.g. Word, Excel, PowerPoint, and Outlook).

Nice to have

• Bilingual – Spanish/English or Cantonese Chinese/English preferred

Personality Traits :

Pleasant and helpful demeanor as well as being dependable and reliable.

Candidates must be able to pass a hair drug test that screens for marijuana use.

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