Police Records Manager Job at City of Beverly Hills, CA, Beverly Hills, CA

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  • City of Beverly Hills, CA
  • Beverly Hills, CA

Job Description

Salary : $126,804.06 - $157,538.75 Annually

Location : Beverly Hills Police Department, CA

Job Type: Full-time

Job Number: 24-3003-01

Department: Police Department

Division: PD - Police Records/Property/Communications/Jail/

Opening Date: 09/24/2024

Closing Date: 10/8/2024 5:00 PM Pacific

Job Summary

Who We Are
The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization. The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.

What We Do
The Beverly Hills Police Department is responsible for safeguarding the lives and property of City residents, businesses and visitors. The BHPD values its reputation as an agency that earns the public trust through efficient, impartial police service.

Who We're Looking For
The City of Beverly Hills Police Department is seeking highly motivated and qualified candidates for the position of Police Records Manager. The Police Records Manager is responsible for planning, organizing, directing, and coordinating the operations and activities of the Records Bureau within the Police Department. The ideal candidate is expected to have strong organizational and project management skills and be customer service oriented. The ideal candidate should also have strong networking skills in order to coordinate the activities of the Records Bureau with other Police Department divisions, City departments, and other law enforcement agencies. The ideal candidate must possess strong leadership skills and supervisory experience in order to provide direction to staff and provide highly complex assistance to a Police Captain. Moreover, the person in this position will be proactive in staying up to date with the latest professional trends and legislative changes.

Supervision Received and Exercised
Receives general direction from the Police Captain. Exercises direct supervision over assigned supervisory and technical staff.
Work Schedule
The incumbent in the position of Police Records Manager will work a 4/10 schedule.

Selection Process
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including responses to all supplemental questions. Resumes alone will not be accepted in lieu of the application or supplemental application materials.

The selection process may consist of the following components:
  • Review of Minimum Qualifications
  • Supplemental Questionnaire
    • Respond in full to all supplemental questions. Responses such as "see resume" will not be accepted and will result in the disqualification of your application.
    • The supplemental questionnaire may be used as an assessment tool to determine the most qualified applicants
      for this position.
  • Oral Interview(s)
    • Interviews are tentatively scheduled for Wednesday, October 30, 2024.
  • Background Check
Background Investigation
The final step of the selection process requires a thorough police background investigation. The background investigation will include a comprehensive investigation of the candidate's background which includes, Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background check, education and employment history (including a credit, criminal and DMV review), personal statement, employment and personal reference check.

Conclusion
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.


Disaster Service Workers: All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Major Duties

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

  • Recommend and implement section goals and objectives; establish performance standards and methods for the Records Bureau of the Police Department; develop and implement policies and procedures.
  • Plan, develop, and oversee the work of staff involved in the Records Bureau.
  • Evaluate operations and activities of assigned unit; implement improvements and modifications; prepare various reports on operations and activities.
  • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for needed office equipment and supplies; monitor and control expenditure.
  • Participate in the selection of staff; coordinate staff training; conduct performance evaluations; schedule assigned staff; recommend discipline; implement discipline procedures as directed.
  • Review and determine the release of all police reports, calls for services information and miscellaneous police information.
  • Respond to and complete all Subpoena Duces Tecum, discovery and Public Records requests for police reports and information.
  • Serve as the City's designated California Law Enforcement Telecommunications System (CLETS) Coordinator and carries out the duties as prescribed by statue and CLETS operating policy for the police department.
  • Ensure compliance with standard Department of Justice record control and statistical programs and information submissions. Oversee departmental participation in state and National Law Enforcement Telecommunications Systems (NCIC) and enforcement of system compliance, validations and audits.
  • Supervise the calculation of Department crime and arrest statistics.
  • Maintain Department's databases and systems and coordinates with IT and outside vendors to maintain systems and interfaces to county, state and federal databases.
  • Supervise and coordinate the authorized destruction of police records including digital files.
  • Meet with equipment vendors to obtain updated information on records operations.
  • Assist new or existing staff in learning departmental practices and protocols, methods, and procedures.
  • Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
  • Provides courtroom and deposition testimony; testifies as the Department's Person Most Knowledgeable on Records matters.
  • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.

Minimum Qualifications

Experience and Training

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

Five years of increasingly responsible experience in police records work including two years of supervisory responsibility.

Training:

Bachelor's Degree from an accredited college with major course work in criminal justice or related field.

Knowledge, Skills & Abilities

Knowledge of:
  • Principles and practices of police record keeping procedures.
  • Knowledge of FBI's Uniform Crime Reporting and National Incident-Based Reporting Systems Handbooks, California Public Records Act and Criminal Offender Record Information release criteria.
  • Pertinent local, state, and federal rules, regulations and laws.
  • Standard office procedures, methods, computer equipment, and applicable software applications.
  • Principles and practices of statistical analysis.
  • Principles and practices of research analysis and management.
  • Principles and practices of budget development, implementation, and monitoring.
  • Principles and practices of supervision, training and performance evaluation.
  • Principles and practices of work safety.

Ability to:
  • Organize, implement and direct the operations/activities of the Record Bureau of the Police Department.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • Interpret and explain pertinent material, department policies and procedures.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Supervise, train and evaluate personnel.
  • Establish and maintain effective working relationships with those contacted in the course of work
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Communicate clearly and concisely, both orally and in writing.

The City offers a generous benefits package including CalPERS retirement benefits, medical, dental, vision and more.

To see detailed information about our Management and Professional benefits, please review the

01


The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications and may be used as the first test part for this recruitment. To receive every consideration in the selection process, you must complete all questions and the information provided in your questionnaire responses should accurately reflect the information in your application. Responses such as "See Resume" or "See Application" will not be accepted in lieu of the questionnaire responses and your application will considered incomplete. Incomplete applications will be disqualified. By continuing in the recruitment process, you are certifying that you understand and agree with the aforementioned information and all information provided in you Supplemental Questionnaire is true to the best of your knowledge. Do you understand and comply with the above statement?
  • Yes
  • No

02


Do you possess at least five (5) years of increasingly responsible experience in police records work including two years of supervisory responsibility?
  • Yes
  • No

03


Do you possess a Bachelor's Degree from an accredited college with major course work in criminal justice or related field?
  • Yes
  • No

04


Describe your experience working in Police Records. Please include the scope of your work and the number of years you have performing Police Records work. Additionally, include your experience with PRA's (CA Public Records Act), CLETS (CA Law Enforcement Telecommunications System) and NIBRs (National Incident Based Reporting System). If you do not have any experience, please type "N/A".

05


Describe your experience supervising a team. Please include your duties performed as a supervisor, the number of employees supervised, the organization(s) and years of supervisory experience. If you do not have any experience, please type "N/A".

06


Describe your experience developing, interpreting, and implementing policies and procedures. If you do not have any experience, please type "N/A".

07


Describe your experience managing, developing, and monitoring an assigned program budget.

Required Question

Job Tags

Full time, Part time, Work experience placement, Local area,

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